The filing system I use on my computer, Warning, this is a long one, 5571 words

  • My Computer filing system.*

Having your own filing system on your computer makes it easier to find and work with your images and files of any type. It also makes it easier to find those files you need to keep a backup copy of. This is a very simple filing system that many who are already well versed in the filing system of windows will not find useful but to those who are not really aware of the Windows file system will find to be a simple and easy to use. For those of you well versed you can skim through to see if there are any ideas that you might use. To the rest, it might be a good idea to copy, paste and print this out so you can use it as you learn.

In your main screen (the one that you see when you start your computer) look for “My Computer or in Vista it will just say “Computer” – Click on it.
This will open a screen that is divided into two sections, one full length from top to bottom on the left and another that covers the rest of the screen. Depending on your operating system (Vista or Windows XP or Windows 7) you will find “Local Disk ( C: )” on one side or the other. Double Click on “Local Disk ( C: )”. This will show you a list of all the files that are in your ( C: ) drive in your computer. All of the same features are available in Windows 98, they are just found a little differently.

With Local Disk ( C: ) still highlighted “Right” click with your mouse and a small screen will open with a list of options /Explore/ Open / Format/ Copy/Rename/ New/ Properties/ “Right” click on ”New” and it will open a small window just to the right of it that shows a file folder emblem and says ‘Folder”. Move you mouse to left and click on this “Folder” emblem and a new folder will appear with the name ”New Folder” highlighted in blue, while it is highlighted in blue type a name, most people use their own name. I use Byrons File. It will not allow you to use the apostrophe so I just use the plural “Byrons” If you wind up with the “New Folder” not highlighted in blue then left mouse click on it and in the small window that comes up click on Rename an it will be highlighted again so you can change the name.

You have now set up a file that can contain all of your files, images or anything else you want to store in it. I use it for a number of different things because some programs save files in locations that are very difficult to find except when you are using the open feature in that program.

With your own file set up “Byrons File” you are ready to start. With you mouse “Left” click on “Your Name File” and you will get the same small screen mentioned above, again choose “New” and then “Folder” and a new folder will open under your “Your Name File” This new folder will be under your “Your Name File” instead of under “Local Disk ( C: ). Rename you file anything you want, I use categories of pictures for names – Byrons Misc/Flowers/ Wild Life/ what ever you want to name them. When you have all the folders you think you need (you can have all the folders you want, an unlimited number all named with your own names) you can start moving your images into these folders from where ever you have stored them before. If at a later time you want to add new folders with new names you just go back to “Your Name File” and add them the same way you did at first.

In both Windows XP and Vista you can move images from one folder to another quite easily. If you open the folder where you have your images are now and click on one image with your “Left” mouse button it will highlight that image. While that image is highlighted go with your mouse to the top of the page where it says (File/Edit/View/Tools/ Help). If you click on “Edit” you will open another small window where you will see on the bottom part of the screen “Copy to Folder” and “Move to Folder”. If you click on “Move to Folder” it will open another screen which will show you “Local Disk ( C: ) first, then when you click on that you will see your folder “Your Name File” and when you click on that you will see all the folders you have set up with your own names. When you click on and highlight the folder you want to move the image to and then at the bottom of the screen click “Move It” will place the image where you want it to be. You can also use the “Copy to Folder” option which will leave you original image where it is and place a copy of it in the new locaton.

You can also move multiple images at once. If you click on “Edit’ at the top of the page you will again see at the bottom of the small window that opens “Select All” If you click on (Select All) you will highlight all the images in the folder you have open. Go back to “Edit” and select “Move to Folder” you will be able to move all images to the new folder at one time. You can also select certain images without selecting all images. Select the images you want to move by holding the “crtl” key on you key board and then using the left mouse by clicking on any number of images, one after another, then go to ”Edit” and select “Move to Folder” again after selecting the folder you want to move them to. One Note of Caution, when using the “ctrl” key to highlight numerous images do not hold down you mouse key as you move from one image to another. If you do then when you move the mouse you will make a copy of all the images you have highlighted. You will then have to delete every one of them, but they are easy to find since the will say “Copy of”.

One problem in using any filing system is that it will not allow you to use duplicate names. I have found that using dates solves this problem. Your images that you have saved will show you the date they were taken if you move your mouse over the image seen on your screen. If you use the control “ctrl” key on your keyboard and hold it down while clicking on your images with your mouse you will highlight all the images taken on the same date. You can then go to the first image highlighted and “Right” mouse click it so you will get the small window that will allow you to “Rename” you image. When the name is highlighted type in the date (Jan -1 – 08 would be 01 01 08) followed by a ( (parentheses) then the number one (1) and a closing ) (parentheses). It would look like this 01 01 08 (1). When you hit enter after doing this your computer will rename every image you have highlighted with the same date and ascending numbers – 01 01 08 (1) – 01 01 08 (2) etc. Dates never repeat so you have a system that is unlimited using them. if you use names for images then you end up with duplicate names that the computer will not accept.

I have over 16,000 images saved on three computers in case I get a computer failure. I always save every image on all three computers. I also have set up “Photos to Edit 1 – 2 – 3 etc. folders under “Byrons File” so I have a place to put my images when I take them off of the camera card so I can rename, delete, or edit them.

That’s all folks.

Journal Comments

  • Karin Taylor
  • barnsis
  • Eyeleen
  • Enivea