
Meeting complete and utter strangers off the internet is not easy, even for the most social butterflies, and even if you feel like you know them pretty well from online. The first time I did it, I was meeting 20 bubblers at some pub I’d never been to, and I was supposedly the organsier- I was a nervous wreck!
So think about how best to comfort people and make them realise that not everyone on the internet is a scary monster…
- meet in a public place where there are passers by
- consider a daytime meet
- ensure any activities include people
- invite attendees to bring a friend or partner along for moral support
- be clear about how to identify each other at the meet up point
- have a way for attendees to contact you/someone on the day
- touch base with attendees prior to the day so they know you really do exist and that it will be going ahead.
Inviting People
Well I can tell you how not to invite people- with a vague open ended forum post like “anyone in suchandsuchatown want to meet up one weekend?” This results in three pages of umming and arring and trying to work out details.
What you need to do is give it some thought and present a cohesive idea along with the message that you are flexible to other people’s ideas.
Here is an example of how I first suggested a group of us drive 3 hours out of melbourne for a night in Lorne.
I suggest having the following details in your invitation post:
- A date and time to meet
- A specific meet up location (somewhere well known is best)
- A suggested activity for the day/evening
- How you will identify each other
- How you will contact attendees should there be a change of plans
- How attendees should contact you/someone else should they be late etc.
- Advise people on what they should bring- lunch money, camera etc.
Once you have written and posted your invitation in all the right places, (such as a relevant group) people will start to respond. Some will jump in with a big YES!, others will express disappointment at living at the other side of the world, others will ask you to change the date, some will ask you to change other details.
When negotiating details, remember that more changes, the more confusing it gets. So don’t feel like you need to bend to every person who can’t make a certain date, or whatever. Some people will miss out – they can come to the next one!

A few days before
Let attendees know that it is in fact going ahead, confirm the details and get yourself orgainsed. If you have promised them red balloons to mark the meet up point- buy them. If you need to wash your picnic rug, do it. Just trust me on this. You will be nervous on the day itself and are more likely to forget things.
Some of my suggestions for the day before are:
- charge you camera batteries
- print off a list of people who are coming and any mobile numbers you have for them
- double check any reservations you have and confirm numbers
- Charge your mobile phone and ensure you have enough credit to make several calls
- If you are doing the popular red balloon thing, bring string to tie them to something
- Pack a map, even if you know the area well. It makes giving directions to others easier.
- If there is a reservation, make sure attendees know what name it is under
Once you are all packed, leave everything you are taking at the front door or in a pile somewhere like that.

On the Day
This is the bit where people call you to cancel, rock up late, get lost, and never arrive for reasons you will never find out.
- Have your mobile phone on Loud. Boy I have learned this the hard way several times over!
- Be the first person to the meetup point
- Decide how long you are prepared to hang around waiting for latecomers
- Watch out for people arriving
- Introduce yourself with a smile and if your real name is different to your username, introduce yourself with both names.
- Introduce people to each other as they arrive
Then you all go off and have a bunch of fun!!!
The rest takes care of itself, trust me :)

Oh yeah, almost forget… the absolute most important bit of all
post all the photos in a journal post on redbubble so we can all see :)
Anne van Alkemade
,
5 months ago
Good one Jo. Really good advice.
(oooooohhhhhh there’s my red hat oooooohhh)
John Robb, 5 months ago
All good advice. I’ tend to follow the same tenants.
Melinda Kerr, 5 months ago
Could have used the photo I was in at Lorne…hmph…
Boadicea, 5 months ago
Thanks Jo, I have been thinking about a Brisvegas meet up and your advice will be valuable. (If I ever get a round to it.) The only thing now is that Red Bubble is soooo big is there anyway to search for home towns by name???
Jo O'Brien
,
5 months ago
Many cities have a Group or you may also find people using this post
RoughDiamond, 5 months ago
One day I will go to one :) x
great tips Jo x
Edwin Wood, 5 months ago
Great tips Jo, thanks for sharing.
SpaceAce07, 5 months ago
Thanks for the tips JO, next time I’ll remember the Red balloons.
When we had our mini meet up back in November we met outside Flinders st.
Only 4 of us turned up, but it was a great night. I’ll remember the rest for next time though.
I might have a crack at another meet up in the new year, see how many we get next time.
Steven Lippis, 5 months ago
Good advice!
The one thing I didn’t do was give out my mobile number, mainly just slipped my mind.
Would have been handy for the one person out of a dozen yeses who actually turned up. We didn’t find each other!
Matsumoto, 5 months ago
Great info, I’m looking forward to meeting some of the people here on the east coast. Thanks!:)
Melissa Vowell, 5 months ago
hah thanks Jo, this will be handy for organising my January Brisbane meet – you hear that guys, JANUARY ;)
Chris White, 5 months ago
I was there.
Many times.
It was good.
Every time.
Hien Nguyen, 5 months ago
Nice one Jo!
I was there too Chris, albeit behind the camera for many of those shots :)
Darryl A, 5 months ago
Yes, you are the Queen, Jo. I look forward to the next one! – daz
GrymmSong, 5 months ago
Jo,
brilliant! I am glad you got to meet up with all these people!!
it’s comforting to know that not all meetings through the internet is bad.
keep this alive!! the more friends you surround..the more love is abound!^^
Faizan Qureshi
,
5 months ago
Great post Jo!!
Melissa Vowell, 4 months ago
Thanks Jo I’ve just written finished organising my meet and only forgot one or two things from your list – I thought to myself “oh better go check Jo’s guidelines just incase i missed anything ” :)
Sara Lamond, about 1 month ago
Some great tips there Jo – I’ll keep them in mind if I ever organize another one!
Richard Veal, about 1 month ago
Thanks for that Jo. Having My Group for 8 weeks now, and spring arriving fast, I feel I need to do something.
Also, How do I post pics into a journal ?? Do I have to upload them to RB first ??
Jennifer Vickers, about 1 month ago
Looks like fun and a great idea too.